Module: Project Accounting

Project Accounting is implemented via a single new module with associated interfaces in General Ledger, Accounts Payable, and Accounts Receivable. It interfaces with Purchase orders are Requisitions; consequently, encumbering at the project level. Project Accounting will provide detail for reporting at the account and journal level, and will also provide for account or net assets balances. Project information at the account level is included in all edit lists for posting and passed on with the posted journal entries. The project posting process updates a subsidiary journal table that contains all transactions that have project activity. All journals that have project activity are added to this project subsidiary journal table. All project reporting that includes account level information is taken from the project subsidiary journal table.

Period budgeting with alternative budgets are provided for. Single budget amounts at the project or sub-project are supported. Budget enforcement at the project/sub-project level is supported in General Ledger, Accounts Payable, and Accounts Receivable.

Projects/sub-projects are associated with accounts and account level security will control the usage of projects/sub-projects.

Enhanced "Funding Source" Tracking: Funding Sources are used to track and identify Grants and other sources of Revenue for Projects. With the recent enhancements, Funding Source balances are created and maintained by journal entry in four separate pools.

• Designated funds - those that have been allocated to one or more Projects/Sub-Projects.
• Undesignated funds - available for use by new or existing Project/Sub-Projects.
• Unrestricted funds - associated with Revenue Accounts.
• Restricted funds - associated with Liability Accounts.

Budget Plans: Projects & Sub-Projects support enhanced budgeting models, allowing you to allocate Project funds by Funding Source to each Budget Category.

Budget Categories: The PA module supports the use of user-defined Budget Categories for use in Projects. Each Budget Category can be linked to one or more Object Codes in the Chart of Accounts.

Define Projects: Includes the ability to see a quick view of the total funds allocated to the project by Funding Source, and to export Budget Plan Spreadsheets to Excel with full color and formatting support.

Actual vs. Budget Export: Generate Excel workbooks showing Actual vs. Budget for each Project and Sub-Project on separate worksheets, by Funding Source. A consolidation page is also available to see all Sub-Project Budgets and Parent Project Budgets together.

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